Community Association Managers and Firms – Hot Topics/Important Information

HB 913 – Condominium Regulations

On June 23, 2025, Governor DeSantis signed HB 913 into law. Effective July 1, 2025, several new requirements under Chapter 468, Florida Statutes will apply to community association managers and management firms, with a focus on increasing transparency, accountability, and ethical standards:

Licensure Account Requirements

Community association managers and management firms must:

• Maintain an active online licensure account with the Department of Business and Professional Regulation (DBPR).
• Identify through the function “Community Associations Managed” in their online account:
  • The management firm employing the manager.
  • Each community association where the manager serves as the designated onsite CAM.
• Update all online licensure account information within 30 days of any change.
• Management firms must also list all licensed CAMs under their employment on their account.

Notification of Suspension or Revocation

If a manager’s license is suspended or revoked, DBPR must notify:

• The employing management firm.
• Any affected community associations where the manager provided services.

Licensing Restriction After Revocation

Any individual whose CAM license has been revoked is prohibited for 10 years from:

• Holding a direct or indirect ownership interest in a community association management firm.
• Serving as an employee, partner, officer, director, or trustee of a CAM firm.

Conflict of Interest Disclosure

Managers, firms, officers, and individuals (or their relatives) with a financial interest must:

• Disclose any activity that may reasonably be considered a conflict of interest to the association’s board.
• A rebuttable presumption of a conflict exists if such activity occurs without prior notice.

Duties to the Association

Community association managers must:

• Annually attend at least one board or member meeting in person.
• Provide associations members with:
  • The name and contact information for each assigned CAM or representative.
  • Their availability/hours of operation.
  • A summary of their responsibilities.

This information must be posted on the association’s website or app (if applicable) and updated within 30 days of any change (or sooner if otherwise required).

• Make the management contract available to any member upon request, and ensure it is part of the association’s official records.

Contract Requirements

All community association management contracts must:

• Include the following statement (in at least 12-point font), when applicable:

“The community association manager shall abide by all professional standards and recordkeeping requirements imposed pursuant to part VIII of chapter 468, Florida Statutes.”

• May not contain any waiver or limitation of legally required professional standards.

For the full text of this new law, see Chapter 2025-175, Laws of Florida.

2024-2026 Biennial Licensure Cycle

On June 3, 2024, Governor DeSantis signed HB 1203 into law, requiring community association managers providing community association management (CAM) services to homeowners’ associations to biennially complete at least 5 hours of continuing education that specifically relate to homeowners’ associations, 3 hours of which must relate to recordkeeping. Please see rule 61E14-4.001, Florida Administrative Code, Continuing Education Renewal Requirements, which has been amended to reflect these changes, effective November 18, 2024. For the full text of this new law, see Chapter 2024-221, Laws of Florida.

NOTE: Licensees who are exempt from continuing education requirements pursuant to section 455.2124, F.S., (SB 382), will be exempt from all continuing education requirements including the new law’s continuing education requirements, specifically relating to homeowners’ associations and recordkeeping.

Additionally, licensees providing community association management services to homeowners’ associations must update their online account to reflect this information by checking the box located on their profile page. See the Department’s Guidance on how to update your online account to reflect this information.

If you need assistance in creating or updating your online account, please contact the Department by phone at 850-487-1395 or by email using the contact form on the Department’s webpage: https://www2.myfloridalicense.com/contactus/.

2024 Legislative Update

HB 1203 Homeowner Associations

On June 3, 2024, Governor DeSantis signed HB 1203 into law. Effective July 1, 2024, community association managers and community association manager firms authorized by contract to provide community association management services to a homeowners’ association must:

• Annually attend, in person, at least one member meeting or board meeting of the homeowners’ association.
• Provide the members of the homeowners’ association the following information, post the information on the homeowner association’s website or application as required by section 720.303(4)(b), Florida Statutes, and update the information within 14 business days of any changes:
  • Name and contact information for each community association manager or representative assigned to the homeowners’ association.
  • Hours of availability.
  • Summary of the duties performed by the community association manager or representative.
• Provide a copy of the contract between the community association manager or firm and the homeowners’ association to any member upon request. The contract must be included with the homeowners’ association’s official records.

Additionally, community association managers providing community association management services to homeowners’ associations will be required to biennially complete at least 5 hours of continuing education that specifically relates to homeowners’ associations, 3 of which must relate to recordkeeping.

• • NOTE: These continuing education requirements will be effective for the biennial licensure period that starts on October 1, 2024, and ends on September 30, 2026.
  • NOTE: Licensees who are exempt from continuing education requirements pursuant to section 455.2124, F.S., (SB 382), will be exempt from the additional continuing education requirements specifically relating to homeowners’ associations and recordkeeping.

The Regulatory Council of Community Association Managers has a meeting noticed for July 26, 2024, to develop the new law’s continuing education requirements.  Once finalized, the agenda will be made available and posted on the Department’s website.

For the full text of this new law, see Chapter 2024-221, Laws of Florida.

Continuing Education Exemption

On May 17, 2024, Governor Ron DeSantis signed SB 382 into law.  SB 382 reduces regulatory burdens on Department of Business and Professional Regulation license holders by exempting certain licensees from continuing education requirements.  Pursuant to SB 382, a licensee is exempt from continuing education requirements if they meet the following criteria:

1. The licensee is licensed by one of the following Department of Business and Professional Regulation Boards, Councils, or Licensing Programs:
   1. Barbers’ Board
   2. Building Code Administrators and Inspectors Board
   3. Board of Cosmetology
   4. Home Inspectors Licensing Program
   5. Mold-Related Services Licensing Program
   6. Board of Pilot Commissioners
   7. Regulatory Council of Community Association Managers
   8. Board of Veterinary Medicine
2. The licensee holds an active license.
3. The licensee has held their license continuously for at least 10 years.
4. No discipline has been imposed against the license.

Effective July 1, 2024, all licensees who meet the above requirements will be exempted from their current continuing education requirements and will be able to verify their exemption status through their online account or by searching the Department’s online licensing portal, at: https://www.myfloridalicense.com/wl11.asp?mode=0&SID.

RULE 61E14-2.001 – Standards of Professional Conduct

At its May 15, 2020 meeting, the Council approved additional language to address the requirements of advertisement or advertising by licensed community association managers. For more information, click here.

RULE 61E14-1.001 – Prelicensure Education Requirements

At its August 21, 2020 meeting, the Council approved language that allows an applicant for community association manager to meet prelicensure education requirements by taking interactive, real-time courses.  A definition of “interactive, real-time course” is included. For more information, click here.

On May 17, 2019, the Regulatory Council of Community Association Managers voted to decrease pre-licensure education hours from 18 hours to 16 hours to reduce burdens on persons seeking licensure as a Community Association Manager (CAM). The Council also voted to reduce continuing education hours from 20 hours to 15 hours for persons seeking to renew a license as a CAM and for persons seeking to reactivate an inactive or delinquent CAM license.

These changes will be effective August 15, 2019.

Paperless Licensing, effective 06/07/2018

The Department of Business and Professional Regulation is excited to announce an advancement in how we license community association managers and community association management firms in the State of Florida.
The Department has implemented an innovative way to expedite the licensing process for community association managers and community association management firms. The Department will no longer be mailing licenses upon issuance, as licensees can now print their licenses by logging into their secure online account with the Department. This will allow new licensees to enter the work force at least 7 to 10 business days early, whereas, in the past, they would have to wait for the license to arrive in the mail. In addition to new licenses, this process will allow licensees to renew online and print the license at their convenience, as well as print duplicate licenses as needed without paying a fee.

Statement of the Regulatory Council of Community Association Managers regarding Supreme Court Advisory Opinion No. SC13-889, “Activities of Community Association Managers”

On May 14, 2015, the Florida Supreme Court issued Advisory Opinion SC13-889, The Florida Bar Re: Advisory Opinion – Activities of Community Association Managers (“Opinion”). The Opinion, which has the same force as any order of the Court, identifies a number of activities within the field of community association management which constitute the practice of law. The full Opinion can be obtained at http://www.floridasupremecourt.org/decisions/2015/sc13-889.pdf.

The Council encourages all CAMs licensees to carefully read the Supreme Court opinion and consult with their legal advisors to obtain legal advice that is specific to their individual facts and circumstances. The Council has no statutory authority to issue any opinion, comments, or guidance regarding the Opinion, including inter-relations between the Opinion and Florida Statutes relating to the practice of community association management.

The opinion specifically addresses the Unlicensed Practice of Law (“UPL”). Neither the Council nor the Department of Business and Professional Regulation have jurisdiction or authority to investigate or act upon UPL complaints. UPL is investigated, and if necessary, prosecuted, by the Florida Bar, and carries potential criminal penalties.

Archives